RAMONA SOCCER LEAGUE BYLAWS

Amended as of July 18, 2005

ARTICLE I- MEMBERSHIP

1. Regular Member -a registered player with the Ramona Soccer League is a REGULAR MEMBER of the association.

b. A youth becomes a registered player within the Ramona Soccer League by payment of a fee (as determined by the board) and with verification of age, generally during a registration period.

            a. Only voting members are eligible to hold Board positions.

B. Organized teams living outside the boundary area of the Ramona Unified School District must have Board approval to register in the Ramona Soccer League.

D. Select teams shall be financially self-supporting. Each team will give the RSL their first sponsorship or a fee set by the BOD to pay for field maintenance, lights. etc.

A. Establish policy and maintain consistency. Board Members are required to attend monthly board meetings.

2. Having missed a meeting and in order to remain informed , it is the Board Members responsibility to obtain the minutes of the missed meeting prior to attending the next scheduled board meeting.

B. Beginning in July all coaches (Recreational & Select) will be required to attend meetings as scheduled by the Director of Coaches. A quorum is not required for a regularly scheduled meeting, but a Member of the Board must be present to preside at the meeting.

D. Elections shall be held no later than the first week of December, at or during closing ceremonies that will also be designated a General Meeting.

F. The Trial Board will be comprised of and limited to the following Board Members: President, Vice president, Registrar, Assistant Registrar, Director of Referees and the Division Rep of the party involved. The Trial Board will adhere to the CYSA manual on protests and appeals, a copy of which will be made available on request.

ARTICLE III - BOARD OF DIRECTORS

The BOD shall be responsible for organizing the League and managing the affairs of the RSL, according to these Bylaws. If occasions arise that are not fully covered by these rules the RSL Board has absolute power to decide such cases.

1. President

3. Vice President-Select

5. Treasurer-Recreational

7. Registrar

9. Director of Coaches

11. Director of Public Relations

13. Division Representatives (1-3, 4,5,6,7)

15. RPRA Representative

D. The President shall call the Board meeting at least once per month, unless contact between the President and other Board Members indicate an additional meeting is necessary. A quorum of at least seven is required to constitute a Board Meeting. If the President is not available to run a meeting, then the Vice President Recreational shall do so. If the President and Vice President Recreational are unavailable, then the Vice President-Select will chair. If the President, Vice President-Recreational or Select are

unavailable, then the Secretary will chair the meeting. If all of the Board members listed above are unavailable, then no official meeting may be held.

F.          Board decisions shall be determined by a majority of the Board Members present. The President's or Acting President's (Chair of Board meeting) vote will not be included where a majority vote is established, but will be included only to break ties.

H. Vacancies created by item G above will be filled at the next General meeting.

            1._ All records shall be open for inspection by all RSL members upon reasonable notice.

            3. The BOD shall prepare an Annual Report of Statement and present it to the membership. Usually this is accomplished by publishing a financial statement inside the league book (Fall Program Book).

ARTICLE IV - DUTIES OF THE BOARD OF DIRECTORS

            The President shall have the ultimate responsibility and authority to conduct the business of the organization within the framework of these By-Laws and the League's Constitution. He/She shall act as chairperson at all Board of Directors and General meetings. He/she shall appoint special committees that the Board of Directors deem necessary to carry out the function of the League. He/She shall be the Liaison person with the governing body (CYSA-S). He/She shall have the power to make purchases on behalf of, incur indebtedness for, or otherwise obligate the league up to a maximum amount of $400.00. These purchases must be approved at the next board meeting and must be accompanied by a check request or a receipt. It is recognized that this maximum amount shall be consistent with the total financial picture of the League with additional incorporation of the approved budget and actual income. He/She shall be one of two required signatures on league funds disbursed by check.

            Shall act as President in the President's absence. The Vice President shall be responsible for supervising the preparation of the league playing schedule for the entire season. Such schedule shall be subject for approval of the BOD. He/She will chair any Recreational Trial Boards. He/She shall also be responsible for the end of the season awards. He/She shall co-chair committee tasked with producing the League's schedule (program) book and its distribution. He/She shall be one of two required signatures on league funds disbursed by check.

            Shall act as President in the absence of the President and Vice President-Recreational. The Vice President - Select shall be responsible for supervising the preparation of the select home game playing schedule to be submitted to the President of the League. Such schedule shall be subject for approval of the BOD. He/She shall chair any Select Trial Boards. He/She shall chair any Select committee meetings. He/She shall co-chair committee tasked with producing the League’s schedule (program) book and it’s distribution.

            The Secretary will be responsible for the preparation and distribution of the minutes of BOD, General and Coaches meetings. He/She will keep files on all incoming and outgoing correspondence. He/She will assist the President in handling correspondence and follow-up of assigned duties and agendas of other Board members.

            The Treasurer shall keep an accurate account of all financial transactions authorized by the BOD and/or the President. He/She shall ensure prompt payment of all invoices/bills presented to the League and approved for payment by the BOD. He/She shall provide a Treasurer's report at each BOD, General and Coaches meeting and be prepared to display the financial records at said meetings. He/She shall chair the Budget Committee. He/She shall ensure compliance with reimbursement procedures and proper cash handling procedures for all events where cash transactions are present. He/She shall promptly make deposits of received moneys in an accredited banking institution. All disbursements should be made by check. No petty cash shall be allowed. At no time shall the Treasurer and Secretary both sign the same check.

            The Account Manager- Select shall keep an accurate account of all Select team account. He/She shall ensure compliance with Reimbursement procedures and proper cash handling procedures for all events where cash transactions are present. He/She shall promptly deposit any received money, to the Select bank account and obtain a receipt. He/She shall verify Select team accounts at each BOD, General and Coaches meeting and be prepared to display the financial records at said meetings.

            The Registrar shall maintain an accurate roster of all teams in the League. Such rosters shall be the official League records for coaches, administrators and players for addresses and phone numbers. He/She shall be thoroughly familiar with registration procedures and roles of the governing body (CYSA-S), including validation requirements (i.e., copy of Birth Certificates) for the League, and complete CYSA registration in a timely manner. He/She shall conduct player registrations and provide the Treasurer with an accurate accounting of moneys received. He/She shall oversee hardship requests to be placed in writing for presentation to the BOD. (Discussions of hardship and BOD decisions will be kept confidential.) He/She shall oversee the team draw.

            The Assistant Registrar shall be thoroughly familiar with registration procedures and rules of the governing body (CYSA-S), and assist the Registrar with the completion of CYSA registration. He/She shall be familiar with all validation requirements for the league and shall be responsible for the maintenance of the validation records. He/She shall assist with player registrations, confirm an accurate accounting of moneys received and assist with the team draw.

            The Director of Referees deals with all referee issues and contacts with the Referee Association. He/She shall ensure that referees are available for scheduled games and will inform all parties involved when scheduled referee coverage is unavailable. He/She shall keep the League aware of rule changes and changes within the Referee Association. He/She shall maintain a chronological record of yellow and red cards issued during the course of the regular season by team and individual, and notify all parties involved when action is warranted by the BOD.

            He/She shall be responsible for the promotional activities of the League. He/She shall place notices of all team standings and keep the official scorebook. He/She will coordinate each sponsorship drive and other public contact duties as required and will also assist the Vice President-Recreational with the annual program book.

            Will unsure that all teams in their respective divisions have an official coach and team parent. They shall represent their division’s coaches and bring forth to the BOD all items that may need clarification, disciplinary action or simple discussion. A Division Rep may not be an active coach in their respective divisions in which standings are kept due to potential conflict of interest. They will be the focal point for all parties involved when a grievance is presented. A Division Rep will notify all parties of protest procedures and will notify the Board of-Trial Board decisions. They shall assist with registration. They shall ensure that coaches and team parents know their duties and provide them guidance in completing assigned responsibilities.

1. Coordination of opening day ceremonies (i.e., Jog-a-thon, Raffle. etc.)

3. Coordination of post-season awards and events.

L.         Director of Coaches:

M.        RPRA Representative:

ARTICLE V - LEAGUE, DIVISIONS AND SEASONS

1. Teams in the Recreational divisions shall be defined from our governing body. Which currently determines the player’s division by the age attained by July 31 of the beginning of the season year. Proof of age is required:

Division 7B (under 6 yrs.): Age 5 by July 31

Division 5 (under 10 yrs.): Age 8 and Age 9 by July 31

Division 3 (under 14 yrs.): Age 12 and Age 13 by July 31

Division 1 (under 19 yrs.): Age 16 and Age 17 by July 31

Divisions 3,2 and 1 may be combined to become Division 1 when not enough teams can be formed.

BU6/GU6 Age 5 by July 31

BU8/GU8: Age 7 by July 31

BU10/GU10: Age 9 by July 31

BU12/GU12: Age 11 by July 31

BU14/GUI4: Age 13 by July 31

BUI6/GUIb: Age 15 by July 31

BU18/GU 18_ Age 17 by July 31

B. The RSL season shall be from August 1 to July 31

1. Recreational team standings shall be decided by:

3 points for a win

0 points for a loss

2. Select teams-usually participate with a traveling league and standings will be determined from that league (i.e. Presidio).

A.         All players, coaches, assistant coaches and team parents shall be registered with the Ramona Soccer League.

1. Number of Recreational players per team, shall be:

Division 1 - 4            18 players maximum

Division 6 13 players maximum

Division 7B 8 players maximum

2. Recruitment of players:

a. Replacement of recruitment of players from a specific recreational team by any person is prohibited.

b. Recruitment of recreational players by traveling coaches is prohibited. A recreational player is a player that has been placed on a recreational team for the current season. Said prohibition shall extend until the end of the current recreational season. Coaches may, with prior Board approval, seek loan players and schedule tryouts.3. Transfer of a player from one team to another in the same division during the season shall be discouraged and must be approved by the Board. The Board shall only allow such a transfer under extraordinary circumstances.

4. Each team shall have at least one team official (Coach, Manager, etc.) who is responsible for team organization, games, conduct and training.

6. Recreational team selection shall be by blind draw. Such draw shall be conducted by the Registrar, Assistant Registrar and Division Reps. It shall be done as follows:

a. The players will be given a player number in each division and shall be divided by sex, age and experience. Each team in a division will than be assigned a random draw order. Each team will follow their draw order and first select older returning male players, followed by older new male players, followed by younger returning male players, followed by younger new male players, followed by older returning female players, followed by older new female players, followed by younger returning female players, followed by young new female players. Children of coaches will constitute the first pick in the round in which their child is or children are placed. Coach and Assistant Coach players may not exceed four. When two (or more) players must be placed on the same team, they will be known as Combination Players. These player draw cards will be attached together, but placed in the higher player category. When drawn, the combination player draw cards will make up that teams subsequent pick in the round for which the attached player(s) fall. No team may have more than three Combination Players.

b. Teams shall be disbanded at the end of each season.

c. Children of the Coach may automatically be selected to the team.

e. The combination of Coach/Assistant Coach children who may be selected to the team, is four.

C.         Select players shall be determined by tryouts held once a year.

D.         Players' uniforms will have the RSL logo on the shirt and should not have the players' names on the shirts for safety reasons, with the exception of Top Soccer.

E.         Coaches (Recreational and Select) will be coach of record until the team has competed in all post-season tournaments. Upon completion of post-season play, each coach will cease to be coach of record.

F.         If All-Star games are to be played, then All-Star coaches will be the 1st and 2nd place coaches in their respective divisions. (If there are four All-Star teams, then 3rd and 4th place coaches will also be coaches.) Other coaches are welcome to assist the All-Star team on which their players were placed.

ARTICLE VII-CASH POLICIES

B. Each fund raising chairperson will provide an estimate of expenses prior to the activity/event they are undertaking. At the conclusion of that activity/event, the chairperson shall provide the Treasurer with an overall statement of moneys earned and spent. The Treasurer shall check said statement and verify the statement for accuracy.

D. All teams will surrender any funds to the appropriate Account Manager to be kept in a learn account. Teams will not keep a "slush" fund.

A The RSL games shall be played in either four (4) equal quarters or two (2) equal halves. Quarterly games will be played with two quarterly breaks not to exceed 3 minutes and one half time break not to exceed 5 minutes. Games played with two equal halves, will have a five-minute break between the two halves. Normal duration of games shall be as follows:

Division 2: 2 halves of 40 minutes

Division 4- 2 halves of 30 minutes

Division 6: 2 halves of 25 minutes

B. The RSL games shall be played in accordance with the laws and decisions of the International Football Association (F.I.F.A.) except as noted by these Bylaws.

D. All players will play approximately ½ of the game.

F. Substitution can only be made at the following times:

Following a goal, prior to a goal kick, prior to a throw-in, but only by the team in possession of the ball. Either team may substitute a player at half time or upon injury. Team captains are responsible to notify the referee of a goalie change at anytime during the game.

H. A player for whom a substitution has been made can return to the same game later.

J. Team officials, (coaches) may only enter the field of play during a game upon the referee's acknowledgment when there is an injury to a player on the field. Division 7 may allow coaches to coach on the field of play during actual games. Division 6, (coaches only) will be allowed to coach from outside the 10-yard coaches box, but not behind the goal line.

L. Discussion with the Referee concerning his/her decision may only be sought during half time and after the game is over. Verbal abuse of a referee will not be tolerated and coaches may be subject to disciplinary actions by the BOD for lack of Referee respect.

N.         Any player that misses 4 consecutive practices on an unexcused basis shall be dismissed from the team upon Board approval.

P. If the suspension occurs during the last three weeks of the season, then the player will be prohibited from participating in post-season events.

R. When a coach or assistant coach is ejected from a game, he/she will be suspended for one (1) game for the first offense. If during the remainder of the season, the coach or assistant coach is ejected from a game, he/she will be suspended from the League for the remainder of the season.

T. The RSL shall recognize suspensions and like ruling on its members by co-equal bodies (other CYSA-S leagues) providing the RSL Board has burn officially notified of the ruling and the circumstances surrounding it.

V. In the event that a team disbands, without completing it's scheduled games; the games played shall be removed from the League record and shall not be counted in the League standings.

X. The home team shall provide the game ball. The visiting team should have an extra ball in case it is needed

Z. When the colors of two competing teams are similar, the home team will change. Goalkeepers must wear colors that distinguish them from other players and spectators. Any new teams or clubs must select colors other than those prevailing.

A. Coaches are responsible for their players and the teams conduct. Coaches are also responsible for their teams spectators' conduct before and after practices and games. The Board shall approve coaches.

C. Recreational coaches shall be selected from a list comprised of those parties who have indicated a desire to coach.

E. Select traveling teams shall field one team per age division. A second team may be formed with prior BOD approval, if the team is placed in a different skill bracket. The coach from the upper bracket will select players first. The quality of remaining recreational teams should always be considered in this decision.

A. In the event a parent, guardian, player, coach or any other person concerned individual has a complaint to register against a coach, assistant coach, team parent, Board Member or other RSL Official, the parties having the complaint will first bring his/her complaint to the attention of his/her child's coach, who in turn should do his/her best to resolve the problem or grievance. If he/she is unable or unwilling to resolve the situation, then the complaining party shall notify the Division Representative in writing. At no time shall a player, parent or guardian contact the RSL Board directly before he/she has attempted to resolve the problem at the coaches level or directly with the party involved. Only written complaints will be acted upon by the RSL BOD.

C. Protests of games shall be presented in writing to the RSL Board within twenty-four (24) hours of the game in question. A filing fee of twenty-five dollars ($25) will accompany the protest If the protest is upheld, the filing fee will be returned to the protector otherwise, the filing fee will be credited to the RSL treasury.

            1.            Coach to contact parent and try to resolve,

            3.            Division Rep talks to the Board.

ARTICLE XI- AMENDMENTS

B. Any amendments passed by the General membership shall be put in the Bylaws, typed-up and given to any member upon request within 30 days of passage.